Users of Office 365 mailboxes must backup their emails into PST format for a variety of security and personal reasons. The best methods to backup Office 365 mailbox emails are described in this article, including “eDiscovery and Advik Office 365 Backup Tool for Windows.”
Overview:
We must acknowledge that data is the most important resource for businesspeople and that it is your responsibility—no one else will take care of it for you—to keep your data secure. Office 365, which successfully meets the demands of the contemporary working era, is the email client of the future. Sadly, there is no built-in feature that allows you to backup these important emails and store them on a local drive. Having a backup enables users to handle worst-case scenarios like data loss and unauthorised access without any difficulty. The Office 365 email backup tool from eDiscovery and Advik can be used to backup multiple Office 365 accounts in a single attempt. I’ve covered both approaches in this article. Choose a solution based on your comfort level and need after reading the entire article.
The two most trustworthy methods to backup Office 365 Mailbox
Microsoft’s Office 365 is a software as a service (SaaS) platform that offers a variety of user-focused services like Exchange Online, SharePoint Online, Skype for Business, etc. Here, the question of why backup Office 365 emails and how to take Office 365 backup arises given how user-friendly Office 365 is. Which Microsoft 365 backup option is the best?
We are all aware that Office 365 does not offer a local disc backup option, and there are a number of factors that lead users to back up their Office 365 mailboxes to PST files. The best solution to export PST from Office 365 admin center because it can be seen and opened in any version of Outlook. Let’s learn everything thoroughly:
Why BackUp Office 365 Mailboxes?
- We pay for storage in Office 365, as we are all aware, and you can lower the storage cost by backing up the Office 365 data.
- Since Office 365 is a cloud-based service, all users can access its data, and there is always a danger of hacking and illegal access.
- It will be a blessing if you have a backup of your Office 365 mailboxes in case of unintentional data deletion or data loss of any kind.
How can I manually Backup my Office 365 emails?
E-discovery can be used manually by users to back up Office 365 emails. E-discovery is a three-phase process.
1. Select an administrator for e-discovery.
2. Execute a brand-new content search
3. Export the results of your search to PST
Backup Office 365 Emails Using E-discovery method
Phase1:
- First, use the administrator credentials to get into your Office 365 account.
- Next, click the Security option in the Office 365 Admin centre.
- Now pick e-Discovery manager from the list under the Permission option in the left pane.
- An additional window will open. In this case, select the edit button that is located next to the e-Discovery administrator.
- Select the eDiscovery administrator after that, then click Save.
Phase2:
- Click on the content search option under the search heading in the left pane.
- The content search window is now visible. Click the New search button here.
- Give your new search a name and a description, then press the Next button.
- When the location window appears, select the PST file locations or search for the mailboxes you wish to backup by clicking the Next button.
- Select the keywords now and add conditions as necessary. Click the Next button after that. (Not required)
- Finally, check your search parameters and press the Submit button. Click Back to return to your previous search settings.
Phase3:
- From the search list, choose your search, and then click the Action button.
- Select your output option after selecting the Export result option. Then select Export from the menu.
- Now select your most recent export under the Export menu and press the Download results button. Scroll down and then copy the Export key after that.
- A programme called the e-Discovery export tool will open after one click. Paste the exported key that you copied and then select where to store the PST file.
- Finally, select the Start option to launch the Office 365 email backup procedure.
Manual Method Restrictions:
- Processing for the manual method is difficult and time-consuming.
- Emails, contacts, and calendars cannot be selectively backed up using the manual method.
- Processing the manual method, requires prior technical knowledge. New users should avoid using it.
- There is no assurance that a backup is accurate and complete, and data alteration is highly likely.
Expert Solution to Backup Office 365 Mailbox Emails
Nobody wants to take a chance with their data and run out of time to perform a manual backup. A professional third-party tool is therefore necessary for the ideal and accurate Office 365 Backup. The most effective way to backup Office 365 emails (mailbox) to PST files is with Advik Office 365 Backup tool for Windows. This automated tool includes a user-friendly GUI and a number of user-focused features. It is the ideal answer for a straightforward, efficient, and precise backup.
Conclusion
Office 365 mailbox backup to PST is necessary for a number of reasons, including reducing Office 365 mailbox size and protecting data from unethical hacking. Both manual techniques and a specialised third-party tool are available. E-discovery and manual approaches fall short of offering a reliable and user-friendly way to backup Office 365 emails. The Manual Method has numerous flaws. A professional advanced Outlook 365 Backup Emails solution is a must for a flawless and simple Office 365 backup. It contains every feature that a reputable Outlook 365 backup email solution could possibly offer.
Also Read: Open OST File in Outlook 365
