CAFM – what is it ?
The acronym CAFM refers to Computer-Aided Facility Management. Clarifying its purpose in such a way makes it evident that CAFM software is designed to facilitate streamlined facilities management by centralizing all pertinent data. Business administration, behavioral science, architectural, and engineering ideas come together in CAFM technology to enhance the efficiency of businesses.It is helpful in keeping tabs on and reporting on the regular running of a building. Despite its complexity, commercial asset and facility management (CAFM) may be simplified into one thing: the management of any type of commercial structure or facility.
How can CAFM be used ?
1) Asset administration
When used appropriately, CAFM solutions make it much simpler to fulfill asset management objectives. Information such as the date last used, location, and value may be easily accessed by facility managers thanks to these tools. While asset management solutions are most commonly associated with manufacturing, they also serve other industries, such as maintenance and IT
2) Management of Realty
CAFM is vital for any company that wants to manage several commercial buildings with only one database as it scales up from assets. Each listing includes information about the property’s state or value as well as information about its local management team and any building or mechanical features unique to the site.. If you’re a facility manager in charge of an extensive portfolio of buildings, you need property management CAFM. This software is most often used by real estate agencies.
3) Human resource management
Management of a facility’s human resources is just as important as the management of its physical assets. That could include overseeing the HR department as a whole or managing the experience of individual tenants. By monitoring the whereabouts of residents and workers, CAFM software can fine-tune the building’s infrastructure. From the perspective of human resource management, it can also help with streamlining work schedules and assigning tasks. Visitors to a business can have their arrival and departure times recorded, as well as their patterns of movement within the building. This allows facilities managers to monitor employee productivity and adjust when needed using the analytics and reporting tools.
4) Maintenance
Last but not least, CAFM can enhance the efficiency of all maintenance procedures in a business building. Without physically identifying the equipment, facility managers can check its status and mark it for servicing. Maintenance can automatically be scheduled at your company if you do not have an inspector or send external requests.In some cases, users who aren’t part of the maintenance team, such as tenants or visitors, can submit requests for service directly from their own mobile devices.
CAFM Solutions: Essential Reasons for Implementation
1) Centralized Data
Your system will gradually amass information on your company’s machinery, real estate, movable assets, fixed assets, and capital initiatives. All this information will be stored in one place indefinitely, and you can tailor dashboards to highlight the metrics and KPIs that matter most to your team.
2) Reduction in Costs
The initial investment for CAFM software may appear high, but the long-term savings more than makeup for it. The excess capacity and the costs connected with it will decrease as a result of fewer equipment failures, less money spent on maintenance, and well-organized spaces.
3) Better Communication
This program allows you to communicate with each other so that the correct technicians are doing the right jobs at the right time. Overdue tasks, upcoming events, and tenancy expiration dates can all be tracked using alerts and messages. If it has to do with your facilities, you are completely current.
4) Flexibility
Since CAFM is hosted on the cloud, it may be accessed from anywhere at any time, regardless of whether or not there is an active Internet connection. It implies that you may always have access to a complete and up-to-date record of the process, including, for instance, field workers uploading data like voice notes and images and managers assigning assignments based on the location of each team member.
Conclusion
While CAFM software may appear complex, it’s actually relatively easy to set up. You can use it to manage all aspects of your business operations and improve its performance. The software will help you organize your business, streamline your processes, and ultimately save money. The best part? It’s on the cloud, so it will always be there for you, even when you’re not at the office. We hope you found this guide helpful! If you’re ready to get started with a CAFM system, contact a provider like CAFM.
